SCANNING

Finally a document imaging indexing system that eliminates

the need for IT department database maintenance

When we created DIS-Imaging, we recognized the problem of placing an additional workload on the IT department for database maintenance, and searched for a solution. The industry needed a document imaging system that was low maintenance, and did not require the additional support of IT personnel. In the end, we chose a closed

self-extracting indexing system, developed by Adobe for the U.S. Department of Defense, to extract the key search words from our labels, and use them to retrieve the documents.

By a paradigm shift in thinking, we developed a method to embed the label containing the key search words into the document, in order to incorporate the data into the document. This resulted in a document imaging system that solves many of the problems that are inherent with other systems, such as the need to maintain a database and the requirement of adding Meta tags to documents for web-enablement. Our indexing system simply extracts the key search information from the documents and generates a flat database from which searches are conducted. This feature also gives businesses the freedom to move documents from one directory to another; by simply rebuilding

the index, the documents are easily retrieved again because the embedded label moves with the document.

The benefits of this feature exist regardless of business size:

First, the IT department appreciates it because it is one less system

requiring management and support.

Second, DIS-Imaging becomes a wise choice for businesses

lacking the technical skills to support and maintain a complex

database.

What happens if the system crashes or the index database

becomes corrupt?

With DIS-Imaging, the solution is to simply delete the index, and then recreate a new index, all in a matter of minutes. As any IT person would attest, a similar scenario with a complex database would result in hours, or even days, to replace and rebuild the old database. Costly downtime and IT department commitment are two features of complex database systems that DIS-Imaging eliminates.

DIS-Imaging protects your investment in a document

imaging system

As technology and the needs of a business change, one of the unexpected problems businesses face in committing to an imaging system is the uncertainty and expense of switching to a different indexing and retrieval system.

Transferring one database to another is a process that can get very complex and expensive. For example, when transferring a name from one database to another, where the fields do not contain the same information, a simple change becomes a complex

problem.

With DIS-Imaging, the label (key search words) is embedded into the document. This feature equates to your documents becoming your data. Therefore, as long as the new indexing system can search for a PDF document, such as Microsoft Indexing Service, the transition between systems is as easy as directing the index to the directory

acting as the document repository. DIS-Imaging protects your investment in a document imaging system, making it easy to adapt to new technologies as they are emerge.

The benefits of a closed index database

If your company requires an indexing and retrieval system with a database you can access and extract data from, DIS-Imaging is not one that you should consider. We use a closed index database, specifically chosen for its security features.

From a programmer's perspective, this can be seen as a negative feature because data extraction from the database is often necessary for programmers. From a business's perspective, we believe it is a huge benefit. A company's records are critical to the success of any business and if anybody can have access to your record's database, your business is at risk for either accidental or intentional disruption. We believe that a closed index database is the optimal choice for businesses concerned with security matters while using their document imaging system.

A Paradigm Shift in Thinking

Paper Filing System vs. Document

Imaging System